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Under Step 1: Select action(s), select the action that you want the rule to take when the specified conditions are met.ġ1. Under Step 2: Edit the rule description, click an underlined value for any condition that you added, and then specify the value.ġ0. Under Step 1: Select condition(s), select the conditions you want the messages to meet for the rule to apply.Ĩ. For example, if you click the people or public group link, the Address Book opens.ħ. Under Step 2: Edit the rule description, click an underlined value. In the Rules Wizard dialog box, under Step 1: Select a template, select the template that you want from the Stay Organized or Stay Up to Date collection of templates.ĥ. On the E-mail Rules tab in the Rules and Alerts dialog box, click New Rule.Ĥ. To use an Outlook rule template, perform these steps:ģ.

You can use these rule templates or create your own custom rules. Outlook includes rule templates for common scenarios. These are rules you create without the aid of a rule template, and they can be completely customized.Ĭreate a Outlook Email Rules using an Rule Template For example, you can create a rule that automatically sends an alert to your mobile device when you receive a message from a particular associate. These rules notify you in some way when you receive a particular message. For example, you can create a rule for messages from a specific sender, such as Bobby Moore, with the word “sales” in the Subject line, to be flagged for follow-up, categorized as Sales, and moved to a folder named Bobby’s Sales. These rules help you file and follow up on messages. The Outlook Email Rules Wizard includes templates for the most frequently used rules, which include the following: You can choose many conditions and actions by using the Outlook Email Rules Wizard. Outlook Email Rules : A rule is an action that Microsoft Outlook performs automatically upon incoming or outgoing messages, based on conditions that you specify in the rule.